C
O H S L A
BYLAWS
ARTICLE
The name of the organization
shall be the Central Ohio Health Sciences Library Association.
ARTICLE II. STATEMENT OF PURPOSE
The purpose of this Association
shall be to promote networking and information exchange; to provide local
opportunities for professional development; to encourage and maintain interest
in health sciences librarianship.
ARTICLE
III.
MEMBERSHIP
Section 1. Eligibility
Persons actively working in or involved with health sciences libraries in the
Section 2. Membership Forms and Dues
Interested persons must, on an annual basis, complete a membership form and pay
dues to the Association Treasurer. Both membership and dues cover a
fiscal year which runs from July 1 to June 30. Dues must be paid by April 1 to
insure voting privileges in the May elections. Dues paid after April 1
will count toward the following fiscal year.
Changes in the dues are proposed by the Executive Board. The Board's proposal
shall be discussed at an Association business meeting. A majority vote by
members present at the meeting is needed for approval of any changes to the
dues structure.
Section 3. Rights and Privileges
All members shall have voting rights. All members shall be eligible for
participation on committees or for officer positions.
ARTICLE IV. MEETINGS
Section 1. The Association shall have at least one
business and one professional development meeting in any fiscal year. Informal
lunch meetings will also be offered throughout the year.
Section 2. Business and professional development
meeting dates and locations shall be established by Executive Board members.
Association members shall be notified of any meetings at least 15 days prior to
the scheduled date.
Section 3. A quorum at business meetings shall
consist of 20% of the voting membership.
Section 4. Meetings shall generally be conducted in
accordance with Robert's Rules of Order.
ARTICLE V. Elected Officers
Section 1. Officers shall be President,
Past-President, Vice-President/President-elect, and Secretary/Treasurer. These
officers shall constitute the Executive Board. The President, Past-President,
and Vice-President/President-Elect, will serve a one-year term of office or
until their successors are elected. The Secretary/Treasurer shall serve a
two-year term of office or until the successor is elected.
Section 2. The Past-President will chair the
Nominating Committee and serve on the Executive Board.
Section 3. The President shall preside at all
meetings of the Association and of the Executive Board. The President shall
conduct the business of the Association. The President shall serve as the
Association's representative to other state and national professional
groups. The President is responsible for
transferring all archives pertaining to the Association to the Medical Heritage
Center (MHC) at the
Section 4. The Vice-President/President-elect shall
act as President in the absence of the President and shall become President
upon the expiration of the terms of the previous President, or on the
resignation of the President. The Vice-President/President-elect shall be responsible
for formal meeting programming, including scheduling and procedures related to
formal continuing education, in consultation with the Executive Board.
Section 5. The Secretary/Treasurer shall record the
minutes, including attendance, at all Association and Executive Board
meetings. The Secretary/Treasurer shall
collect dues, keep a record of all financial transactions, administer monies of
the Association, keep the authoritative list of current members and act as
Membership Coordinator, and report the financial standing of the Association at
all business meetings.
Section 6. The Executive Board shall have general
supervision of the Association's affairs. The Board shall support the ideas and
needs of the Association and shall not act in conflict with the Association
members. The Board shall meet at least twice a year. Special meetings may be
called by any officer as needed. Any Association member is welcome to attend
Board meetings, but may not vote.
ARTICLE VI. Appointed Officers
Section 1. Appointed Officers include the
Networking Coordinator, the E-Mail Listserv Coordinator, and the Web Page
Coordinator. These officers may attend Executive Board meetings as
non-voting members. These officers are each appointed by the President to a
one-year term.
Section 2. The Networking Coordinator shall be
responsible for scheduling the date, time, and location for all informal
meetings/luncheons of the Association.
Section 3. The Listserv Coordinator (residing at
Section 4. The Web Page Coordinator shall be
responsible for the development and maintenance of the organization's Web site.
ARTICLE
VII. Elections
Section 1. The Vice-President/President-elect,
and Secretary/Treasurer shall be elected by the membership from a slate chosen
by the Nominating Committee.
Section 2. Elections shall be held annually by mail
ballot no later than May 1. The newly elected officers shall assume their
responsibilities July 1.
Section 3. In the event of the resignation of the
Vice-President/President-elect, or Secretary/Treasurer, the Executive Board
shall appoint a replacement to complete the term of office.
Section 4. A quorum for a mailed ballot election
shall be 30% of the total paid membership of the Association.
ARTICLE
VIII. STANDING
COMMITTEES
Section 1. A Nominating Committee of three shall
present a slate of officers by April 15 of each year. The committee shall make recommendations to
the President to fill vacancies as they may occur. The Past-President, who is Chair of the
Nominating Committee, will mail the election ballots. Ballots should be returned to the
Past-President.
Section 2. The President shall appoint other
committees as needed or as recommended by the Executive Board. The President
shall be an ex-officio member of all committees except the Nominating
Committee.
ARTICLE IX. AMENDMENT OF BYLAWS
Amendments to these bylaws may
be proposed by any member of the Association or by a Bylaws Committee as
appointed by the Executive Board. Proposed amendments shall be discussed and
may be further amended at a business meeting. These amendments may be voted
upon at the business meeting or by a mail or email ballot (20% quorum needed),
as ordered by the President. Approval of a proposed amendment at a meeting
requires the votes of a quorum (see Article IV). Each proposed amendment shall
be voted upon separately.
ARTICLE X. DISBANDMENT
In the event of the dissolution
of the Association, after the payment of all outstanding expenses, the
successor organization will be the recipient of any funds remaining in the
treasury. If there is no successor organization, the Ohio Health Sciences
Library Association will receive the funds.
lh/revised-approved
sam/revised-approved